This article provides instructions and best practices for reconciling QBO with your bank account. Following this process helps to ensure that the records in the church's accounting system match the actual statements that you receive from your bank.
This first screenshot shows what it will look like if the church has an automated bank feed setup.
- This screen shows all transactions from the church's checking account.
- It allows you to add transactions in Quickbooks to match the bank transactions, or suggests any existing transactions that can be "matched" against the bank transactions.
- The two line-items on this screen represent two Pushpay deposits made to the church's checking account in the amount of $868.15 & $408.00 respectively.
- Quickbooks identified that there are two existing Journal Entries that match the value of these line items, and suggested that they might be a match.
|Note: You can see that the journal entry our integration created in the example above has been identified as a potential match for the $868.15 received in the church's bank account.|
Clicking Match will match this journal entry against this bank transaction, and make the reconciliation process easier later.
This next screenshot shows the Reconciliation tool in Quickbooks Online. Here are a few things to know about this tool:
- This section allows the you to ensure that the totals in the church's bank account match the totals in Quickbooks Online, and highlights any discrepancies.
- This screen shows all transactions from the church's Checking Account (currently filtered by Deposits) and allows them to be marked as reconciled.
- You can see our journal entry example highlighted below. If we had already Matched this transaction, then it would already be marked as reconciled on this screen.
To learn more about how Journals are populated, see this Help Article